Who is responsible for poor coordination?

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    Gang Chen

    You are correct and the contractor should have included the hardware in his bid.

    This happens all the time in projects. Here is one of my old posts on a related subject and I modify it to discuss what you are talking about.

    Have you seen a “perfect” set of plans and specs?

    After all these years, I still have not found a single set of “perfect” plans and spec. If you have ever seen one, let me know. I probably will pick out a dozen of mistakes in them very quickly. The only way not to make any mistake is not to do anything.

    I guess “perfect” set of plans and specs do not exist. There are two things that are important:

    1. Use quality control to reduce or eliminate the errors that have actual cost impact.
    2. Make sure your plans and specs are at or above the industry standards for your region.

    It is important to do quality control before the bid.

    When project is under construction, you should turn your focus on how to defend your plans and specs and avoid the change orders (CO). 

    Look at your general notes for any kinds of language like “If there are discrepancies within the construction documents, the most expensive item shall be considered the item included in the contractor’s bid.” I always include this cover your back statement just in case I need it for moment like this.

    You can also argue that the construction documents did show the DESIGN INTENT of using the hardware. The contractor is bidding to build a complete building, any building will need hardware to be completed, and the hardware is already covered in the specifications. The contract documents should be taken as a whole.

    Gang Chen, Author, Architect, LEED AP BD+C (GreenExamEducation.com)

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    Gang Chen

    To go further, on general, if an item is determined to have been covered in the contract documents, then the contractor should pay for it since it is part of the bid.

    If an item is determined to have not been covered in the contract documents, then the owner should pay for it since the owner never paid for it in the bid. This is a value-added item and a legitimate change order.

    The owner may argue that the item is more expensive after the bid, then you can advise the owner s/he can negotiate with the contactor to bring the price down.

    Gang Chen, Author, Architect, LEED AP BD+C (GreenExamEducation.com)

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