Waiting for my records to be sent to my state!

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    Ryan NCARB

    Alexandra,

    I know the review and transmittal of records can take approximately 30 business days, sometime longer depending on volumes.  But I will see about having Customer Service contact you with an update.

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    Benjamin Norkin

    Hey guys,

    For me it was 42 days from when I passed my exam to when my record was transmitted to the state. Thanksgiving was during that window. Congrats on passing your exams. Almost done!

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    Alexandra Pappas

    Perhaps coincidentally, my records were sent the day after I complained here.

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    Kurt Fanderclai (Edited )

    Things do seem to be taking a while right now.  My record was reviewed, and I was notified of the 7 to 10 day transmission time for getting it sent to the state.   As of yesterday, my state has yet to receive the record. Next week I'll hit the two-month mark since I passed my last exam. 

    I'm not sure how much the holidays play into the wait time?

    But I'm not mad, Bro ;-)  and for anyone with questions on the general process once you've completed the ARE (and AXP), Erica S. wrote a really great response to a question I had several weeks back -- for me it was really helpful:

    https://are5community.ncarb.org/hc/en-us/community/posts/115009385968-NCARB-Certificate-question

     

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    Kurt Fanderclai

    Well, it's a week later....still waiting for my record to be sent to the state.  Tomorrow will be two months since my last exam on November 17.

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    Timothy Magner

    My last pass was 12/22/17, so I haven't hit the thirty day mark but still check my email every day wondering. I can at least tell myself that it's all paperwork now and out of my hands. The application and check is in to the state, too (IL). My office knows, my responsibilities don't change, I'm just waiting to order a stamp and update my email signature with a couple extra letters :-)

     

    Congrats all around!

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    Kurt Fanderclai

    Hi Timothy -- Congrats on passing!

    Ah, the thirty day mark -- seems so long ago for me.... I was so much younger then...

    On December 14 I got the "congratulations" notice from NCARB that my record was complete and would be transmitted to the state -- normally within 7 - 10 days.    It's been 21 business days.  No response to emails.

    Hopefully your process will go a bit more quickly.

        

     

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    Michael Mezzetti

    Kurt - have you called your state licensure board to see if they’ve received your record? The hang up could be on that end. I’ve read about some states really being slow with processing everything.

    I contacted my state licensing department and apparently we have someone who takes care of just architectural registration. She was really nice and said she usually sends an email with registration number and link to pay the licensing fee the same day she receives the NCARB record. She advised me that if I didn’t receive an email from her in two weeks to call her back and she’d “light a fire under NCARB.” 😂😂

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    Michael Mezzetti

    By the way, I got the email from NCARB this afternoon that said that they were done reviewing my record. In the email it says “Per your request, an unbound copy of your Council Record will be transmitted to the Maryland board.“

    An unbound copy? Does that mean that they send this through the US Mail?

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    Scott Margolies

    Once you finish your ARE exams, is the review of your record automatic by NCARB?

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    Michael Mezzetti

    Following up on my own question above, I called my state board and they explained that “unbound” means (to them) that I do not meet NCARB’s educational requirements, but since my state allows experience in lieu of education, it’s not a problem since they only authorize testing once a candidate has met the state’s requirements to be licensed - including satisfying the experience requirement. Records are, in fact, transferred electronically, and they usually send candidates their registration information pretty much immediately upon receiving the NCARB record. This is Maryland. YMMV though

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    Ryan NCARB

    Hey everyone,

    This thread is similar to another thread on here called NCARB Certificate.  Please take a look at a response I posted over there, which addresses some of the same things brought up on this thread.

    https://are5community.ncarb.org/hc/en-us/community/posts/360000168807-NCARB-Certificate?page=1#community_comment_360000074608

    Thanks!

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    Rose Formosa

    Hi Ryan,
    The thread you posted doesn't really address the main issue here. I think many of us are finding that the process for getting records sent to our state board is unclear, slow, and poorly communicated. I submitted a request for jurisdiction change back in July. In early September I submitted my application for licensure to the state board and they told me NCARB still needed to send my records. I've been stuck in email limbo with NCARB customer service who has only assured me that the requested jurisdiction change was made in July. Not helpful. It would have been helpful to know if I needed to submit a separate request to have my record transmitted.
    I wish there was a clearer system in place for this process.

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    Emile Lejeune

    The waiting time would be more understandable if it wasn't so ambiguous. My IDP hours were completed two years ago. My transcript has already been verified before I sat for my first ARE exam four years ago. And NCARB notified me that I completed the ARE exams upon passing the last one. Seriously, what else is there that I can't see myself on my NCARB account? A constant 30 business day estimate sounds like something my local permitting office tells me, but I don't pay them annual dues! Is it one poor person processing all this?

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    Theodore Diamond

    Emile, I was in a similar situation to you.  When I called my state licensing office, they told me to check the online license lookup every few days.  That was how I found out that my license was in.  NCARB didn't come into it.

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    Emile Lejeune (Edited )

    Theodore, I literally just got my confirmation from NCARB that my record was sent to my state board. Just like Alexandra above, all I had to do was complain publicly! I'm in Louisiana and our state office is smaller with only one compliance officer who is on vacation for the next two weeks, but everything seems on track now.

     

    EDIT: For anyone in the future wondering about my timeline: Last exam Sept 17th. NCARB Record Complete notice: Sept 20th. NCARB Record sent to LA: Oct 9th (14 working days!) LA Confirmation:Pending

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    Theodore Diamond

    Congratulations!  It's worth being the squeaky wheel!

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    Margaret Fulton

    I passed my last exam on March 25th, 2019. NCARB Record Complete notice: March 27, 2019. Still waiting for NCARB to process my record and send to my state board, today is May 3rd, 2019.

    When I called, I was told it takes 30 business days for NCARB to review/process record, and an additional 7-10 business days for NCARB to send the record to my state. So it will take approximately up to two months before anything will be sent to my state board.

    I live in California, so I still have an additional test to schedule and take, so I'm waiting for my record to be sent in order to schedule the next test.

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    Lindsay Oppelt

    Margaret, any update?

    I finished my last exam on April 2nd, but didn’t get a notification from NCARB that they were formally reviewing my record until the 16th of April.  I completed my internship hours under IDP, and am pursuing licensure in Texas.  It has been almost six weeks since I passed my last exam.

    Anyone else have updates on the current timelines/their experiences with NCARB Record transmission to their state boards?

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    Nicholas Civitano

    I passed my last exam on April 8th, got a confirmation my record will be reviewed by Ncarb and then sent to my state, Hawaii, on April 15th. No word yet from Ncarb anf mhu state said they havent receieved anything either.. guess its gonna take atleast 30 days...

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    Margaret Fulton

    I called to see if it had even been processed yet and was told it has and now I'm waiting for the record to be sent to my state. Still no email update that its been sent though.

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    Paige Engel

    Any update on the transfer to the state?  I am also in Texas- it seems that this process could be much more efficient or at least a bit more transparent. Based on the information I have received the hold up is always the NCARB review prior to records being sent. It is unfortunate considering that both the state and NCARB have acknowledged completion of AXP and the ARE. Is a 6 week wait the norm now?

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    Joseph Finger

    I passed my last exam March 22, 2019.  NCARB approved my record at exactly 30 business days, and then it took exactly 10 business day before it was transmitted to my state (Wisconsin).  I called the state today since they have had my application for over 30 business days and after being on hold for 15 minutes, the live person I talked to sent me to a voicemail.  I emailed them and got an automatic response back saying that they were still processing applications for mid-March.  

    At the current pace, it appears it will be almost three months after I passed my last exam to when I get my registration.  

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    Lindsay Oppelt

    Update:

    NCARB emailed 6 weeks & one day following my final exam to notify me that a certified copy of my council record would be transmitted to the Texas Board of Architectural Examiners (TBAE).

    They notified me a week and a day after that to inform me my record had been transmitted.

    That puts my NCARB review time at seven weeks and two days.

    TBAE was exceptionally professional and timely and notified me less than 24 hours later that they had received and approved my record, and I was eligible to register as an Architect.  They attached an “Architect Registration Statement” to that email with some additional info.  Once TBAE receives that form back and posts the registration payment due to your account, you can pay it, and will immediately be issued a license number.  I emailed my form back over the weekend, and was a licensed architect by 9am, on the next business day.

    Good luck to all candidates in this process.

     

     

     

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    Cole Loomis (Edited )

    I agree that the process after passing that last exam and receiving the congratulations email is very vague.

    Other than the information in the forum, the 30 business day review time and the 7-10 business day transmittal time, are not shown anywhere that I can find on the NCARB website.

    For someone who has finally passed their last exam and is excited to finally be a licensed architect, to then find out that it is going to be possibly 40 business days, 8 weeks, 2 full months, before that will actually happen. And this doesn't even account for the time that it takes the state to process everything. To say the least it is very disappointing.

    I received my congratulation email on May 15th. So I am now 3 weeks into the wait. I keep having to tell my boss that it is still not done yet.

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    Joseph Finger

    Update.  I got my license today! 82 days after i passed my last exam.

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    Kimberly Kavanagh

    This is so frustrating! I'm at the 30 business day mark and still nothing. This is after years of NCARB losing my transcripts and IDP hours effectively derailing my license process. I feel like for all the money that I have paid over the years that this part of the process (where they already have all my information verified) should be quick and easy! There has to be a better way.

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    Ethan Warren

    Passed my last test on May 10th, received my congratulations email on May 12th. I have yet to hear anything from NCARB about sending my records to my state. I got the response back from customer service saying it could take up to 30 business days to review plus the additional 7-10 days for transmit it to the state. Today marks 41 business days and still nothing.

    I don't understand why it takes so long to review my record since my hours have been completed for months and my transcript was verified 2-3 years ago.

     

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    Nicholas Civitano

    Ethan I understand your frustration, the process between Ncarb and the state boards seems way more convoluted than it needs to be.

    I passed my last exam April 8th. Got my email congratulating me about a week later. It then took until May 28th to transmit my record. My state got the information but only reviews applications once a month. June 13th it was reviewed and approved by the board. After a few days I received a letter that congratulated me on being approved to take my ARE exams??. At this point I was pretty upset. Between how long Ncarb takes to seemingly transmit information that has ALREADY been verified and how unorganized my state is I was at a loss for words. I immediately called the state board and asked what is going on, I already passed my exams! After some back and forth between Ncarb and my state ( at this point the woman who I spoke to at Ncarb, sorry forgot her name, took charge and straightened my state board out, showing them I had fulfilled all my requirements). By the way, Ncarb doesn't answer the phone up to an hour before said closing time, it goes straight to sorry we are closed voice recording, separate issue but unacceptable and embarassing for a national organization...

    Anyway, once the awesome lady at Ncarb straightened out my state board I expected to have everything cleared up...

    Not the case...

    At this point the clerk at the state "must have forgot" to print all my application pages so when the notice was supposed to go out which gave me my license info they sent out another form letter for additional requirements.

    This time I called back and finally got someone to tell me I just needed to send a check for the application fee. I sent that in on June 21st.

    I called back a few days later fully expecting the board to tell me everything has been approved...

    Nope, turns out it takes 20 business days to finalize everything!! I mean Hawaii has a reputation of being laid back and a little slow compared to the mainland but this process is just ridiculous! 20 days to insert the payment verification? 20 dsys for what, its been approved?!

    It should go something like this:

    -- Candidate passes all the ARE exams
    -- Computer system verifies all previous requirements are fulfilled, i.e. AXP, Education ( which are already approved and verified)
    -- Computer system sends notice to state board immediately
    --State board ( which should have online application already on file) receieves Ncarbs transmittal

    -- Boards computer system verifies info and either sends you notice for additional requirements or approves it and mails you a link to your info packet with your license and any other info.

    Process should take a day or two, not 90+ days!! What an embarassment...

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    Robert Thew

    I received my “congratulations” email on December 10th, 2019. Does anyone have any knowledge / experience with how the holidays may affect that “30 days” timeline?

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